Meetings & Events

Americans consumed 16.2 billion gallons (i.e., ~122.7 billion 16.9oz bottles) of bottled water in 2024.  This equates to an average of about 47.1 gallons (i.e., almost 357 bottles) per person.  These bottles eventually contribute to plastic pollution as they can only be recycled 3 or 4 times.  Consider water sold in aluminum cans (which can be recycled an infinite number of times) as an alternative.

Did you know that about 4 million pens are disposed of daily in the US (source)?  One easy way to reduce pen waste is to purchase reusable pens. Also consider using pens made from paper, FSC-certified bamboo, or certified compostable materials.

It is estimated that over 400,000,000 dry-erase markers are thrown away each year.  It is also projected that the market for whiteboard markers will grow by about 6% from 2023 to 2030. To reduce plastic waste, store markers with tip down so they last longer, and consider purchasing refillable aluminum markers.

Plastic and foam food storage containers and clamshells are made from four major categories of plastics (#3, 4, 5, 6), all of which are not easily recycled. Microplastics and other chemicals, some of which are carcinogenic, can leach into the food from these containers, especially when heated or frozen.

Kitchens often use garbage bags made from low-density polyethylene (LDPE) due to its ability to stretch and prevent leaks.  Billions of garbage bags are used each day and represent a major source of plastic pollution. BPI-certified compostable bags are recommended alongside a composting program as food and other wet items can cause tearing.

Name badge holders and lanyards are a constant source of waste from all sorts of meetings and events. By switching to badges made from sustainably materials, events organizers can maintain efficient operations while reducing waste. Look for badges made from FSC-certified and/or recycled paper, wood, or bamboo and lanyards made from natural fibers (e.g., organic cotton or hemp).

If printed meeting materials are desired (e.g., program, list of attendees, location guide, etc.), use printer/copier paper that is FSC-certified and/or made from recycled post-consumer waste.  Also, look for paper that is shipped in plastic-free materials.

Disposable plastic tablecloths are a common site at many meetings and events, particularly for schools and churches.  FSC-certified paper and BPI-certified compostable tablecloths are available, though finding a company that can supply them can be a challenge. Reusable tablecloths made from natural fiber materials as opposed to polyester and other synthetic materials are also available.

Raw materials used to produce paper and bamboo products often require the clearing of forests and/or are grown in areas essential to the survival of indigenous populations and wildlife. Look for products certified by the Forest Stewardship Council (FSC) or Sustainable Forest Initiative (SFI) as having been grown sustainably. 

Deforestation from unsustainable coffee growing practices contributes to deforestation, especially in Mexico and Central America.  Buying coffee and tea  certified Fair Trade and/or by the Rainforest Alliance or Ethical Tea Partnerships (ETP) supports ethical sourcing , sustainable livelihoods for workers, gender equality, sustainable land use, and a lower carbon footprint.

Reusable silverware is the preferable option when attempting to reduce waste.  If disposable cutlery is desired, look for BPI-certified compostable plant-based options. Bamboo is also an option, though trial-and-error may be needed to find an effective (and preferably FSC-certified) brand.

Many paper cups contain an inner plastic lining to prevent liquid from soaking in.  Obtaining the wood to produce paper often involves deforestation and habitat destruction.  Look for cups that are both certified compostable (BPI) and sourced from sustainable materials (FSC).  Maytree is one of the only brands that has both certifications. Their cups range from 8 to 16 oz and are appropriate for both cold and hot drinks.